Turn Your File Cabinets Into a Searchable Digital Archive
Cloud-based platform built for cultural resource institutions and asset collections. Simple enough for volunteers. Powerful enough for researchers.
Our Technology makes uploading and sharing archival assets (photos, maps, books, documents, etc.) a seamless process - as simple as taking a picture with an iPad, and uploading it directly to your website.
With our user-friendly search interface, researchers from across the world can browse your collection, and request copies of records or download them directly to their device.
Partner with us to see how our model can
bring your records into the 21st Century.
Features
Our tool offers a variety of different features which can be tailored to your needs. Our base model includes records uploads, a public facing interface for searching, the ability to download records, and user control and monitoring.
Works on your iPad
Add records from your couch. Volunteers can catalog items from home. Large text, big buttons, clear instructions.
Prove Your Impact
Dashboard shows: 3,847 searches from 47 countries this quarter. Export grant reports with one click. Board-ready metrics.
Volunteer Management
See who's working on what. Track monthly goals. Simple leaderboard. Everyone contributes remotely.
Searchable Records
"Do you have photos of my grandfather's farm?" 90 seconds, not 3 hours. Full-text search across all descriptions, tags, and dates.
Mapped Assets
Articulate location data and display assets visually on searchable, interactive maps.
"Show me pictures on Main Street."
Own Your Data
Export your complete collection anytime (CSV + files). Automatic backups. No vendor lock-in.
How It Works
We Set It Up (1-2 Weeks)
Import your existing data (PastPerfect, Excel, or from scratch). Customize categories for your collection.
You Add Records (Ongoing)
2-3 minutes per item. Upload photos, add details. Volunteers can help from anywhere.
Researchers Find It (24/7)
Public search on your website. Download files, cite sources, contact you.
We take an Agile approach to implementation; start with the basics, and grow from there. Within the first week, we'll have a database set up, your first archives uploaded, and a smart search tool available for integration directly into your website.
Try our Foundation model for the first month for only $500 flat. If you're satisfied, we'll partner to unlock the rest of our features, from user management and statistics dashboards, to smart record management and executive reporting.
Try our online interactive Demo version of the application; we'll refit it to your organization's look, feel, and needs.
Pricing
Enterprise Solutions - Modified to your organization's needs.
STARTER
For Community &
Volunteer Groups
$99/month
✓ $0 setup fee (self-service)
✓ Up to 500 items
✓ 3 accounts
✓ 50GB storage
✓ Basic search interface
✓ Map Pinning for Assets
✓ Email support
PROFESSIONAL
For Dedicated Societies & Institutions
$249/month
✓ $0 setup fee (self-service)
✓ Up to 1500 items
✓ 10 accounts
✓ 250GB storage
✓ Analytics dashboard
✓ Public portal customization
✓ Interactive maps
✓ Priority support
Most Popular
INSTITUTION
For Large Museums & Organizations
$499+/month
✓ $2,500+ setup costs
✓ Unlimited items
✓ 25+ accounts
✓ 1TB+ storage
✓ Analytics dashboard
✓ Public portal customization
✓ Interactive/searchable maps
✓ Custom exhibits & galleries
✓ Client management (CRM)
✓ DPLA integration
✓ Dedicated manager support
Custom Solutions - For companies who want a fully customized product.
TAILOR-MADE
Starting at
$2,500 setup + $250/month
For organizations needing customizations, or seeking to improve their data and integrate with modern tech solutions.
✓ Custom license & storage options
✓ Data cleaning & importing
✓ Custom look/feel/branding
✓ Dedicated support manager
✓ Frequent backups
✓ Custom searching & querying
✓ Custom reports & data analysis
✓ Additional data fields
✓ Georeferencing and map services
✓ Digital asset restoration
Sample Customization Options
FREQUENTLY ASKED QUESTIONS
Q: What if we're using PastPerfect now?
A: We can import your data (CSV export). Most migrations done in 1-2 days.
Q: Do we own our data?
A: 100%. Export everything anytime (CSV + all files). No lock-in.
Q: What if you go out of business?
A: You get complete data export. Self-host or migrate to another vendor.
Q: Can we try the Institutional Plan before committing?
A: Yes. 30-day pilot program. $500 setup (applies to first month if you continue).
Q: How much storage do we get?
A: Foundation: 50GB | Professional: 250GB | Institutional: 1TB Overages:
$1-2/GB/month (rare - average customer use is about 30GB)
Q: Is support included?
A: Yes. We are available for email support. And your subscription will include user guides and reference materials.
Q: Works on what devices?
A: Any browser: iPad, Windows PC, Mac, Chromebook, Android tablet.
